Executive Assistant (Remote – South Africa)

Location: LATAM or South Africa

Type: Contract (40 hrs per week)

About the Role

Our client is seeking a highly organized and proactive Executive Assistant to support a lean team of three executives, including the Chief of Staff and COO . This role involves attending daily huddles, managing administrative tasks, and ensuring smooth day-to-day operations.

The team includes professionals across different regions, with existing members in the Philippines, such as a Digital Marketer and Graphic Designer . To align with the team’s workflow, candidates should be fluent in English and comfortable working within the required time zones.

Responsibilities

• Manage multiple projects and priorities simultaneously.
• Maintain and organize executive calendars, schedule appointments, and set up meetings.
• Draft, edit, and proofread communications, including emails.
• Oversee and manage email inboxes.
• Coordinate meetings, send reminders, and prepare relevant materials.
• Provide administrative support to executives and team members as needed.
• Ensure strong client/customer support with a service-oriented approach.
• Utilize advanced computer skills to optimize administrative processes.
• Maintain a proactive, can-do attitude in handling tasks.
• Perform additional duties as required.

Ideal Candidate Profile

• 8-10+ years of experience in executive support, administration, or a similar role.
• Excellent verbal and written English communication skills.
• Strong attention to detail, with exceptional proofreading and editing abilities.
• Strong time management skills and the ability to meet deadlines efficiently.
• Experience using CRMs and project management tools .
• Comfortable with digital tools such as Microsoft Office, Canva, and ChatGPT .
• Prior experience in a growing small business or nonprofit is a plus.

This is an excellent opportunity to work remotely with a dynamic and growing team while contributing to an impactful organization