Summary

Our client is an aggressively growing organization, and they are in immediate need of an Administrative Assistant . This individual will play an incredibly important role, as they will become an extension of the organization. They will need to be polite, outgoing, and engaging, as they will be corresponding with existing clients either via phone or email. Additionally, you will be a task master who takes an idea through to completion, even when you aren’t getting a ton of direction. Background and experience are not the indicators of success in this role. The traits our client is seeking in this individual are empathy, selflessness, humility, authenticity, caring, collaboration, compassion, honesty, open-mindedness, patience, and self-awareness. If you identify with any or all of these traits, then you have potential to be a fit for this role. As their Administrative Assistant, you will provide support for and be exposed to nearly all aspects of the firm’s operations.

Duties & Responsibilities

• Answer incoming calls to the organization.
• Perform outbound calls to existing clients.
• Maintain and manage events in calendars for personnel in organization.
• Coordinate logistics for meetings.
• Coordinating all logistics related to client and prospect events.
• Maintain detailed notes in the CRM and keep an accurate record of all client communication and correspondence where applicable.

Qualifications & Requirements

• 1+ year of experience in a comparable role
• Proficiency in Microsoft Office (required)
• Excellent communication skills, over the phone and via chat software or email.
• Able to write legible and proficiently in the English language
• Continuously exhibits personal integrity and professional initiative.
• Reliable, follows through on commitments, does not shrink from new challenges.
• Possesses a passion to help new and existing clients.
• Must be organized, detail-oriented and able to manage and prioritize tasks.
• Demonstrates a commitment to accuracy by delivering high quality work.
• Collaborative and able to work effectively with others.
• Flexible team player who is highly adaptable to change and open to new ideas.
• Demonstrated ability to work successfully in an entrepreneurial, small company environment.
• Uphold firm’s purpose, vision and values.