Job Title: Executive Assistant (Remote)
Location: Remote (South Africa)
Industry: Professional Services (Client: Health Industry, USA-Based)
Work Hours: 09:00 AM – 05:00 PM EST, Monday to Friday
Salary: Competitive (To Be Confirmed)

Job Description

Kubatana Online is seeking a highly organised and proactive Executive Assistant to support the senior management team of a leading USA-based organisation in the health industry. This is a fully remote position, providing the opportunity to work closely with global executives in a dynamic and fast-paced environment.

The ideal candidate will demonstrate excellent organisational skills, fluency in written and spoken English, and the ability to manage administrative tasks efficiently. While expertise in Monday.com is preferred, candidates with experience in Jira will also be considered.

Key Responsibilities

• Project & Workflow Management:
• Utilise Monday.com (or Jira) for task tracking, diary management, and workflow optimisation.
• Train and support team members to use project management tools effectively.
• Time Management & Scheduling:
• Manage calendars, schedule meetings, and coordinate follow-ups for senior management.
• Ensure priorities are handled efficiently to meet key deadlines.
• Presentation & Meeting Support:
• Prepare presentation materials and lead weekly integration calls.
• Take accurate meeting minutes and track follow-up actions.
• Communication & Coordination:
• Serve as the primary point of contact for senior management.
• Handle all correspondence with professionalism, ensuring clear and concise communication.
• Administrative Support:

Maintain accurate records, organise documents, and assist with other administrative tasks as needed.

Required Skills & Experience

• Language Proficiency: Exceptional written and verbal communication skills in English.
• Technical Expertise: Advanced skills in Monday.com (or Jira), Microsoft Office Suite, Smartsheet, and Google Drive.
• Organisational Skills: Strong ability to multitask, prioritise, and meet deadlines.
• Professionalism: Proven experience supporting senior executives in a remote environment.
• Self-Motivation: Ability to work independently and take initiative without constant supervision.

Education & Experience

• Bachelor’s degree in Business Administration or a related field (preferred).
• 2-3 years of experience in an Executive Assistant role, with proficiency in Monday.com or Jira.
• Demonstrated success in providing high-level administrative support to senior management.

Additional Requirements

• A reliable internet connection and a home office setup suitable for remote work.

Why Join Us?

• Work for a professional international organisation with a global presence.
• Support a USA-based client in the health industry.
• Enjoy competitive compensation and opportunities for growth.
• Join a collaborative and supportive global team.

How to Apply

If you meet the qualifications and have the skills and experience we’re looking for, please submit your updated CV and a cover letter detailing your relevant experience.

Application Deadline: 10th January 2025

Job Type: Full-time

Pay: R130 000,00 – R150 000,00 per year

Experience:

• Monday.com: 2 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)