Your mission is to be the Founder’s indispensable partner, providing high-level administrative support to ensure efficient and effective management of her schedule, communications, and projects. You will proactively handle essential tasks like managing her calendar, coordinating travel arrangements, and handling email correspondence. By autonomously preparing meeting agendas, summarizing transcripts, and following up on action items, you’ll streamline communications and keep projects on track. With your support in these areas, our Founder will be able to lead the revolution in changing how business buying is done, driving strategic growth and innovation. Your role is crucial; without your solid support, our dynamic startup can’t achieve its full potential. Join us in making a significant impact as we scale and transform the industry

Location: Remote with US Central Time working hours

Job Type: Contract. Starting part-time at 20 hours per week, with the opportunity to quickly transition to full-time based on performance and ability to independently manage tasks.

WHAT YOU’LL BE ACHIEVING

• Managing the Founder’s Calendar: Scheduling meetings and ensuring she is well-prepared for all engagements, anticipating scheduling conflicts and adjusting proactively.
• Handling Email Correspondence: Prioritizing and responding to messages on behalf of the Founder, getting the inbox to zero daily, and ensuring all emails are responded to within 48 hours.
• Coordinating Travel Arrangements: Booking flights, accommodations, and transportation while creating detailed travel itineraries.
• Preparing Meeting Agendas: Summarizing meeting transcripts, following up on action items, and ensuring meetings are productive and efficient.
• Conducting Research: Providing summaries to support the Founder’s decision-making process and staying informed on relevant industry trends.
• Managing Confidential Information: Handling sensitive information with discretion and maintaining a high level of professionalism.
• Acting as a Liaison: Facilitating communication between the Founder and internal/external stakeholders, ensuring messages are accurately and promptly relayed.
• Supporting Personal Tasks: Assisting the Founder with personal tasks as needed, ensuring a seamless balance between personal and professional responsibilities.
• Improving Administrative Processes: Continuously enhancing efficiency and effectiveness in administrative tasks and systems.
• Updating CRM Systems: Adding information and updates into the CRM system, ensuring data accuracy and timeliness.
• Organizing and Tracking Business Trips and Expenses: Submitting expenses to the bookkeeper, and monitoring and managing general invoices and receipts.
• White Glove Customer Service: Providing exceptional customer service in all interactions, ensuring a professional and delightful experience for all stakeholders.

YOUR SKILLS / EXPERIENCE

• White Glove Customer Service Experience: Proven customer service experience with a track record of providing excellent service, handling every encounter with professionalism and delight.
• Administrative Expertise: Proven experience in providing high-level administrative support, preferably to senior executives or in environments requiring interaction with VIPs.
• Communication Skills: Exceptional verbal and written communication skills, ensuring clarity and managing expectations effectively.
• Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and maintain high levels of productivity.
• Attention to Detail: Exceptionally focused on the fine details, ensuring accuracy and thoroughness in all aspects of work.
• Problem-Solving: Innovative and proactive in identifying solutions and overcoming obstacles.
• Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
• Time Management: Excellent time management skills, ensuring timely completion of tasks and adherence to deadlines.
• Technology Proficiency: Adept with modern communication platforms and productivity tools, including Google Workspace (Calendar, Docs, Sheets, Gmail), Zoom, HubSpot CRM, and Notion and AI tools like ChatGPT or able to learn them quickly
• Proactivity and Autonomy: Ability to work independently, taking initiative to identify and address needs without constant supervision.

IDEAL TECH EXPERIENCE

• Proficient in CRM management, ideally HubSpot. (Intermediate)
• Comfortable using Google Workspace (Calendar, Docs, Sheets, Gmail) for daily tasks and communication. (Intermediate)
• Familiar with project management tools like Notion or similar. (Basic)
• Experienced with AI tools such as ChatGPT for drafting communications, summarizing documents, and conducting research. (Basic)
• High-speed internet and a reliable computer for seamless Zoom meetings and efficient remote work.

YOUR TRAITS

• Exceptional Communication: Outstanding verbal and written communication skills, ensuring clarity and managing expectations effectively.
• Detail-Obsessed: You pay close attention to the details, ensuring nothing is overlooked, yet this meticulousness never impedes your action.
• Self-Motivation and Ownership: You show initiative and drive without needing external motivation, taking ownership of your projects and responsibilities.
• Innovative Problem Solving: You proactively ask questions and seek out solutions, effectively overcoming obstacles that stand in your way.
• Team Consideration and Collaboration: You understand your role within the team and actively work to make your colleagues’ lives easier, enhancing team performance through strong communication and collaboration.
• High Emotional Intelligence (EQ): You have the ability to understand both people and business intricacies, navigating complex interactions with ease.
• Organization and Time Management: You excel in organizing your tasks and managing your time efficiently, maintaining high levels of productivity and order.
• Feedback Mastery: You excel at both giving and receiving direct feedback, approaching each situation with openness and precision to foster your and the team’s continuous growth and improvement.
• Business Interest: You have a strong interest in what it takes to run and grow a successful business and want the opportunity to learn first hand.

MEET UNRESTRICTED VENTURES

Become part of Unrestricted Ventures, a dynamic startup at the forefront of the investment and acquisition search industry. Our pioneering AcquiMatch service is revolutionizing the way clients connect with their ideal business acquisitions, blending cutting-edge technology with bespoke expertise to navigate the bustling market of small business opportunities.

Amidst a surge of interest in Entrepreneurship through Acquisition (ETA), our unique offering has placed us in a league of our own, especially for first-time buyers navigating this exciting journey. With a growing client base that’s as enthusiastic as we are and a waitlist that speaks to our demand, we’re not just participating in the industry; we’re leading it.

Join us as we continue to scale, innovate, and match aspirations with reality, making entrepreneurial dreams come true.

OUR VALUES

• No Tolerance for Average: Pursuing excellence in everything, we always strive to outperform ourselves.
• Business is a Love Language: We live and breathe business, embracing every opportunity to learn and improve.
• Relentless Results: We hate stagnation, we proactively chase outcomes and impactful achievements, turning initiative into action.
• Leave ‘Em Better Than We Found ‘Em: No matter who we interact with, we prioritize relationship building as it’s the foundation of our business.
• Fuel Beyond Work: We’re committed but never at the cost of our well-being. Embracing health, nurturing relationships, and seeking nourishment for the soul, we ensure we thrive in life to bring our best selves to work.
• Own It, Ace It: We stand behind our work and actions. Accountability isn’t just a principle; it’s our identity.
• Spark Joy in the Journey: We love what we do, celebrating wins big and small, and fostering a positive and engaging work environment.

ABOUT OUR FOUNDER

Athena Simpson is the founder of Unrestricted Ventures & AcquiMatch and has over 25 years of experience as an entrepreneur, advisor, and high-performance expert across media, marketing, events, and strategic business operations.

From launching her own businesses to mentoring and advising startups, Fortune 500, FTSE 100 companies, and government entities, and lecturing at The University of Texas at Austin McCombs School of Business, Athena has cultivated a deep understanding of business dynamics and growth potential.

Her journey led her to acquire profitable businesses through her company, Unrestricted Ventures. Through her struggles to find businesses to buy, she started AcquiMatch, a personalized SMB acquisition search & match service within Unrestricted Ventures.

Athena often says, “business is my love language,” and she applies a matchmaker philosophy to business buying, helping clients find businesses that match their desires and build their own legacy.

INTERESTED? HERE’S WHAT COMES NEXT

Step 1: Send us a video, 3 minutes maximum, answering the following questions:

• Why are you interested in this position?
• How do you prioritize and manage multiple tasks and deadlines?
• What is your ideal work environment?
• What are your strengths?
• Where do you see yourself in 5 years?

SUBMIT YOUR APPLICATION HERE: https://unrestricted.ventures/join-our-team-executive-assistant

Step 2: Our team will review your video submissions. Those that we are interested in will be invited to a quick screening call. Following that, candidates who align with our vision and requirements will be invited to a personal interview with our team. This will be your opportunity to dive deeper into your experiences, your understanding of the role, and how you align with our mission.

Step 3: Candidates who stand out in the interview will be given a sample project relevant to the role. This project is designed to assess your practical skills and your approach to real-world scenarios you’d encounter in the role. The sample project will be a small task that shouldn’t take more than a few hours to complete and will give us insight into your problem-solving abilities, attention to detail, and proficiency in the skills necessary for the job.

Step 4: Upon successful completion and review of the sample project, selected candidates will be invited for a final interview discussion to talk about expectations, and fit within the team and company culture.

Step 5: Candidates who we’d like to extend an offer to will be invited to provide references, our team will schedule a call to find out more about what it’s like to work with you.

Step 6: Offer and Onboarding! If we find that we’re a match, we’ll extend an offer to you to join our team. From there, we’ll guide you through our onboarding process to ensure you have all the tools and information needed to hit the ground running.

We’re looking for individuals who are not only passionate about the SMB ETA M&A space but are also eager to make a significant impact within a dynamic team. If you’re ready to take on this challenge and grow with us, we can’t wait to see your submission!

Job Types: Full-time, Part-time

Expected hours: No less than 20 per week