This is a remote position.
MUST BE BASED IN SOUTH AFRICA
The Executive Assistant is a right-hand person to the executive team, providing critical administrative and logistical support. They ensure the smooth operation of the executive teams day-to-day activities, allowing them to focus on strategic priorities.
Responsibilities:
Schedule Management: Manage the executive’s calendar, scheduling appointments, meetings, conferences, and travel. This includes prioritizing requests, coordinating with other attendees, and ensuring the executive is well-prepared for each event.
Communication Management: Act as a gatekeeper for the executive, screening phone calls and emails, prioritizing messages, and composing responses as needed.
Travel Arrangements: Organize travel logistics, including booking flights, hotels, and ground transportation, as well as making restaurant reservations and handling expense reports.
Meeting Preparation and recording: Prepare for meetings by gathering necessary documents, creating agendas, and booking conference rooms.
Also take notes during meetings and distribute them afterwards.
Document Management: Organize and maintain the executive’s filing system in digital format. This will include creating presentations, reports, and other documents.Must have strong capabilities in Powerpoint, Word and Excel
Project Management: Assist the executive with various projects by conducting research, compiling data, and following up on tasks by team members.
Office Management: Oversee general office operations, ordering supplies, managing inventory, and maintaining a professional and organized work environment.
Qualifications: Bachelor’s degree or equivalent experience in a relevant field (e.g., business administration) Strong organizational and time management skills Excellent communication and interpersonal skills Proficient in Microsoft Office Suite and other productivity tools Ability to prioritize tasks, work independently, and exercise discretion Highly confidential
