Job Title: Executive Assistant/Diary Ninja (Remote – South Africa)

Location: Remote, South Africa

Schedule: Full-time, Monday to Friday

Job Overview

Are you an organised professional with a knack for managing schedules and streamlining operations? We are looking for an Executive Assistant, or as we like to call it, a “Diary Ninja,” to provide high-level support to our UK-based executive team. This remote role is pivotal in ensuring their time is optimally managed, and the day-to-day operations run smoothly.

Key Responsibilities

Executive Assistance

• Manage and maintain executive schedules, juggling multiple calendars with precision.
• Coordinate and organise meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and reports on behalf of the executives.
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.

Diary Management

• Develop a deep understanding of executive preferences to anticipate scheduling needs.
• Resolve scheduling conflicts and ensure executives are fully briefed ahead of meetings.
• Utilise calendar tools and software to optimise diary management.

Administrative Support

• Handle confidential information with discretion and integrity.
• Assist with the preparation and follow-up of executive meetings, ensuring action items are tracked and executed.
• Provide additional support to other departments and team members as required.

Qualifications and Skills

Required Experience

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Experience with diary management and scheduling for senior executives.

Key Skills

• Exceptional organisational skills and attention to detail.
• Ability to manage multiple tasks efficiently in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Proficiency with office software, including calendars, email, and Microsoft Office Suite.

Personal Attributes

• Self-motivated and proactive, with a problem-solving mindset.
• Friendly and professional demeanour, capable of working with diverse teams.
• Flexible approach to new challenges and changing priorities.

Requirements

• A reliable laptop or desktop computer.
• High-speed, stable internet connection.
• Ability to work UK business hours (Monday to Friday).

Salary

Competitive, based on experience.