Executive Administrative Assistant (Fully remote for US-based client)

We are seeking a dedicated and proactive Executive Administrative Assistant to become an integral part of our client’s team! In this role, you will provide comprehensive support to a business executive. The ideal candidate will possess exceptional administrative competencies, a keen eye for detail and critical thinking with the ability to anticipate needs and act accordingly over time.

Duties and Responsibilities

• Organize and schedule meetings and appointments, ensuring efficient time management.
• Coordinate project management activities and online events to ensure seamless execution.
• Work closely with the CEO, ensuring he is well-informed of critical decisions requiring his input.
• Maintain and manage contact lists, initiate phone calls, and handle correspondence efficiently.
• Draft letters and documents, contributing to professional and clear communication.
• Manage email correspondences effectively, acting as an extension of the CEO.
• Engage in reading, researching, collecting, and analyzing information to support decision-making processes.
• Assist in the preparation and delivery of regularly scheduled reports, ensuring accuracy and timeliness.
• Develop and maintain a comprehensive online filing system for easy access and organization.
• Undertake general administrative tasks to support daily operations.
• Provide steadfast support to the CEO, facilitating his ability to lead effectively.
• Basic content creation for social media platforms and website updates.
• Basic video editing skills to create content from online events and webinars.

Requirements and Qualifications

• A minimum of 3 years of proven experience in an Executive Assistant role.
• Comprehensive knowledge of office management systems and procedures.
• A strong sense of ownership and pride in personal performance and its impact on the company’s success.
• Excellent critical thinking and problem-solving skills.
• The ability to prioritize tasks effectively, especially under tight deadlines.
• Proactive thinking with the ability to anticipate needs and act accordingly over time.
• A collaborative team player.
• Exceptional time-management skills.
• Outstanding interpersonal and communication skills.
• Proficiency in MS Office and G-Suite and a strong attention to detail.
• The capability to multi-task and maintain high levels of organization.
• Experience using Monday.com is a plus.

Other Requirements

• A reliable high-speed fiber internet connection (minimum 75-100Mbps).
• A personal laptop or desktop computer, and an external monitor.
• A sufficient backup power supply to manage potential power outages.
• A high-quality headset with a built-in microphone.
• Flexibility to work hours that align with the client’s time zone (CST).

We offer a unique opportunity for a driven and detail-oriented professional to make a meaningful contribution to our client’s team. If you possess a strong administrative background, are passionate about efficiency and effectiveness, and are ready to embrace the challenges of supporting high-level operations, your skills could be exactly what they need. Apply now to embark on a rewarding career path where your efforts will be valued and make a significant impact.

GetRemote is all about sharing awesome remote job opportunities from different businesses—we are not the actual employer or connected to them in any way.